The Ultimate Guide To Choosing A WordPress Username



Do you want to change a WordPress Username while logging in to your site?

Here we will be sharing some ways to alter your WordPress Username.

Adding users to WordPress is important to manage the website. Whether it’s an individual’s site or an organization’s.  It needs a secure way to get into the account and streamline the work. One important thing, you all must know is that website has multiple users with different roles. And every user has different authorities and permission to access the account. Hence, selecting a proper WordPress username is a task.

WordPress Username can be altered in 3 ways-

  • You can generate the username manually according to your need.
  • You can make use of plugins.
  • You can allow the users to register themselves on the site. (Mostly not recommended)

Today, we will be guiding you about selecting a proper WordPress Username and ways to create it in WordPress in this tutorial. So, let’s get started with the introduction of user roles.

Before that, just have a look at the points that will cover in this guide.

Table of contents

  • What are user roles?
  • Roles for WordPress Username
  • How to insert a new WordPress Username into the site?
  • How do these WordPress Usernames work?

Let’s find out how many kinds of roles exist to manage a WordPress website. Before starting to design a website, you need to create a user to manage everything inside. It’s a process of using a WordPress Username. How many users are there on the website?

What are user roles?

Basically, every website has two kinds of users.

  1. Visitors
  2. Admin

Admin is a person who manages the database, grant and revoke accesses, monitors the data flow, and so on. The visitor is a general user like us who just registers on the website and avail of the notifications. Sometimes, we become the consumers.

So what about the other roles?

Most Customer Relationship Management applications or websites go with multi-role websites as they follow the pattern of working. CRM permits you to add more than one user to various levels of permissions. Level-wise, you can set their permissions and give them access to control the flow of the website.

Let’s take an example of a mart.

A mart is a warehouse where all kinds of goods are available for customers. Customers purchase the products from the seller. So customers are the main users who just can complete the purchase.
They do not involve themselves in packaging the products, sending and receiving products, checking and monitoring the product database, analyzing the products, receiving reviews, etc. So Mart has to hire staff for every other department. If you appoint a data analyst who monitors the database and analyses the overall workflow are not permitted to edit the numbers or any type of details in the entire website. It is because a data analyst is a user who has limited access. His role consists of specific responsibilities. And all the other accesses like editing the data are reserved for super admin.

Super admin won’t allow them to alter, edit, or delete any records without permission. Also, authorities do not allow them to publish any information or content.

Users at every role have to undergo the pre-approval process or they need to give a warning at least before performing any action. Otherwise, it may damage the website somewhere. Giving lower-level access concerning to the dashboard is preferable sometimes.

So for the sake of security, the website needs to get managed by multiple users. And so, WordPress Username plays a vital part in this. We hope you must have got the man concept of picking a WordPress Username.

Generally, in the systems, you must have seen 2 kinds of manage account permissions.

  1. Discrete permissions- Used for inserting or diminishing the various users individually.
  2. Pre-defined rules with associated permissions- Easy to manage.

If you are new to WordPress, then you can have one of six distinct default user roles. In short, WordPress Username has the following distinct roles.

Roles for WordPress Username

  • Super Admin
  • Administrator
  • Editor
  • Author
  • Contributor
  • Subscriber

All these roles can have different responsibilities according to their level of work and role in which position they need to manage a site. The work responsibilities, accesses, and permissions decrease in top to bottom order.

How do these WordPress Usernames work?

Let's see what permissions are given to the users according to their roles.

  • Super Admin

Super admin is installed only in multi-sites. He is the most powerful administrator under whom very important things are handled. Secretory important responsibilities are on his shoulders. No changes can be made to the website without his permission. In multisite, the Super admin issues the powers to the admin. Most probably, large enterprises create such a multisite network. Your website might not be having them.

  • Admin

The primary account on your website is always an admin account.

Admin is a site owner. Usually, we call it ‘Admin’. Admin plays a pivotal role of Manager who manages everything regarding the website. Admin has all the supreme power to edit, insert, alter, and delete the data except in multisite. In multisite, the Admin is placed at the second position i.e. after Super Admin. In multisite, admin is restricted to a certain level with fewer responsibilities. But in a single site, the admin is the king.

What admin can do?

Admin can-

  • Add and remove plugins
  • Insert, improve, and remove posts and pages
  • Edit themes
  • Manage other users
  • Create and edit reusable blocks
  • Delete and add new users, and so on.
  • Editors

Editors are the users who have the right to alter the content on the website. Usually, the ‘editor’ WordPress Username is added to the blogging websites. Because blogging is all about content, an editor can edit the content and increase its readability. You can try using Premium WordPress Blog Theme. So editor does the job of addition, edition, and deletion of published posts. Besides this, the editor can manage pages, moderate comments, and so on. But editors cannot interfere with the website settings. They can’t even access the site-level settings.

What editors cannot do?

  • Editors cannot alter the themes
  • manage WordPress plugins
  • change site settings or customization options.

In a nutshell, editors are the user of the WordPress website who has control over the content of the site only.

  • Authors  

A WordPress Username is associated with the content publication, and the author is responsible for it. The author has limited access. If you have hired several authors to write content for your website, and are publishing under their names, but cannot provide them access to alter or edit the content on your website. That’s the ‘Author’ WordPress Username. Authors cannot moderate the published content but are able to edit, alter, unpublished, or delete the post.

Also, authors do not have any authority to edit or alter the content created by another account, whereas they can only view the comments. Alike the editors, authors also have minus access to site settings. It is the best role for those who write a perfect word for your website.

  • Contributors

Contributors have slightly more restricted access than the authors. They have the permission to create and edit posts but they are not allowed to publish them. For this, contributors have to take help from the editor or above to hit the button to publish content. In addition to this, contributors cannot upload files and images to integrate into their content. Authors can do that. Actually, the role of ‘Contributors’ is safe for the guest post author. People highly recommend that those writers who are writing for the first time won't be trusted. WordPress Usernames are used for contributors who write content for their websites to assist other professional writers and handle clients. They both contribute to creating a content brief.

  • Subscribers

Subscriber is the WordPress Username who has an account with your website. They just read your content and subscribe to the services if they feel fully convinced about your organization.

If you configure the membership portal and member's-only content, active membership will be provided to the subscribers at a permission level that can access it easily, where the non-subscriber users cannot.

Now let’s continue our main topic of discussion i.e. how to create a WordPress Username.

WordPress has a great collection of all kinds of plugins. You can choose any of the WordPress plugins that allow you to set a role for your website appropriately. It adds some custom codes to create new roles.

How to insert a new WordPress Username into the site?

The process of inserting a new user in WordPress is not a complicated task. Following are the steps to add a WordPress Username to the site.

1] Log in to your WordPress website dashboard.

2] Just be sure that you have logged in as an Admin or Super Admin. Otherwise, you won't add a user.

3] In the left-hand navigation menu, press the "Users" dropdown. The user management page will open in front of you.

4] Hit the "Add New" button at the top of the main pane.

At this point, we will send the user an email to inform them that we have configured their account, and you can provide them with their information to log in. Isn't it simple?

Can users sign up themselves on WordPress?

Of course. They can.

It’s not necessary to spoon-feed users by giving them a ready-made account. If you are running a membership website where users can sign up for themselves, you can enable account creation.

For this, press the "Settings" menu and select the "General" tab.

Here you can view the Membership item.

Check the box that says, "Anyone can register."

It means it permits anyone who visits your site to be able to sign up and create an account. It proves disadvantageous sometimes. Because it’s a great opportunity for spam bots. They can easily access your information or hamper the site settings.

Apart from this, you can manage the membership website and the users through different plugins, which can be a more effective way to control spam.


Well, that’s all about selecting a WordPress Username and providing them access. You can avail of some very popular and helpful plugins you may want to consider are-

  • User Role Editor
  • WordPress User Login Notifier
  • Limit Login Attempts Reloaded

All in all, it is advantageous for preventing your site from outside attacks. Premium WordPress themes prove to be advantageous for ensuring an engaging and visually impressive website.

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